Vacancy Detail Information
Vacancy Title: Personal Secretary
Working Agency: Ministry of Health
Department/Division/Section: Office of the Minister
Position Title: Personal Secretary II
Field: Administration Service
Position Level From: P5A
Position Level To: P3A
Placement Details/Remarks: Office of the Minister, Ministry of Health, Kawangzangsa, Thimphu
Appointment Date: 01-Jul-2024
Employment Type: Regular
Category: Lateral Transfer (In-Service)
Slots: 1
Location: Thimphu
Document Required:
- Class XII Marksheet
- Bachelor Marksheet
- Valid Audit Clearance
- PE Rating
- No Objection Certificate (Working Agency)
- No Objection Certificate (Parent Agency)
Application Deadline:
- Application Start From: 16-May-2024
- Application Closed On: 29-May-2024
- Applicant(s): 0
Contact Information:
- Focal Officer: Leki Dorji
- Email: hrd@health.gov.bt
- Focal Tel: 17621007
- Office Tel: 17746914
Shortlisting Criteria:
- Rural Posting: 20%
- Seniority: 20%
- PE Rating: 60%
What will you be working on?
- Administrative Support Services: Managing meetings schedule, organizing meetings, appointments, travel arrangements, dinners, lunches, handling correspondence, and maintaining files and records.
- Communication Management: Screening and prioritizing incoming and outgoing communications such as emails, letters, and phone calls. Drafting responses and ensuring timely and appropriate communication on behalf of the Minister.
- Information/Evidence Management: Researching and compiling external and internal information on relevant issues, policies, and events to keep the Minister informed and prepared for meetings, speeches, and other engagements.
- Liaison and Coordination: Serving as a liaison between the Minister and other government officials, stakeholders, and constituents. Coordinating meetings, events, and travel arrangements as needed.
- Confidentiality and Discretion: Handling sensitive information with the utmost confidentiality and discretion. Maintaining trust and confidentiality in all interactions and communications.
- Policy Support: Assisting the Minister in preparing briefing materials, speeches, presentations, and reports on various policy matters. Providing support during meetings, conferences, and other official functions like Cabinet Meetings and National Assembly Sessions.
- Task Management: Managing tasks and projects assigned by the Minister, ensuring that deadlines are met and priorities are addressed efficiently.
- Relationship Building: Building and maintaining positive relationships with key stakeholders, including government officials, colleagues, constituents, and members of the public.
- Adaptability: Being flexible and adaptable to changing priorities, deadlines, and work environments. Willingness to take on new tasks and responsibilities as needed.
- Reliable Support: Providing reliable and efficient support, enabling the Minister to focus on their responsibilities and duties effectively.
What we are looking for?
- Bachelor’s Degree
About the Ministry of Health
The Ministry of Health manages health-related services and the development of the health sector in the country. We work towards providing quality healthcare services in both traditional and modern medicine, ensuring sustainable, responsive, accessible, reliable, and affordable health services.
